Tools and templates to attract, recruit and retain talent

These tools and templates will help you to attract, recruit and retain the right people for digital, data and technology roles.

Feel free to copy and use the templates on this page for your own use.

On this page:

Tools and templates to attract candidates:

Tools and templates to recruit:

Tools and templates to retain:

Further reading

Contents of a message to approach potential candidates

When sending a message to a potential candidate, you should start by: 

Each message should be tailored, but here is essential information which you should include: 

Best practice for job descriptions

Example job description

This template is an example of best practice job description when recruiting for digital, data and technology roles.

Neath Port Talbot Council have also shared with us their job descriptions and person specifications for Digital, Data and Technology roles.

Content of an inclusive job description

In an inclusive job advert, you should: 

Example inclusivity statement

This inclusivity statement is one we have used in CDPS’s job descriptions:

Please keep reading

Research shows that, while men apply for jobs where they meet 60% of the criteria, women and other marginalised people tend only to apply when they check every box.

So, if you think you have what it takes, but don’t necessarily meet every single point on the job description, please still get in touch. We’d love to have a chat and see if you’d be a good fit.    

We are passionate about creating a diverse workforce and positively encourage applications from under-represented communities. We embrace equality of opportunity irrespective of disability, neurodivergence, ethnic origin, colour, nationality, gender and gender presentation, marital status, sexual orientation, culture or religion.   

Communities to engage and attract diverse talent

It’s also important to engage with LGBTQI+ and Contendiverse groups on Slack, LinkedIn, Instagram, and TikTok. Many members will be passive candidates who aren’t signing up for job boards. Meeting them on platforms they will already be using is a way of reaching out.  

Here is a list of Slack groups you may want to engage with if you work in tech

Social media best practice

These are tips to increase engagement and reach on social media: 

Example social media posts

Example of an English social media post on Twitter follows the social media best practice.  
Example of a Welsh social media post on Twitter follows the social media best practice. 

Templates for recruiting

Application sifting and scoring template

You can use this template to score candidates’ applications.

Example recruitment interview template

You can use this template to format and run your interviews.

Example Trello board to track the recruitment process

This Trello board can help you track the progress of recruiting.

Templates for retaining

Exit interview template

You can use this template to understand the reasons someone is leaving your organisation. This helps you to understand what steps you can take to retain staff in the future.


Watch a recording of the attract webinar:

Watch a recording of the recruiting talent webinar:

Watch a recording of the retaining talent webinar: